Academic rules and regulations

Dress and decorum

Professionalism is the standard of attitude, behavior, dress and decorum befitting the members of a professional and distinguished group, which has been given by society the responsibility of regulating itself. In subscribing to these standards, the Faculty has established dress and decorum codes to help students mature as professionals. Clean lab coats are to be worn in laboratories while performing laboratory procedures. For simulated clinical procedures on phantom heads in the lab, the same dress code as for clinics applies. This consists of a clean, full scrub suit with long sleeves and a white t-shirt underneath. Scrub suits are not to be worn outside of the Faculty. Appropriate footwear is required and does not include sandals, open-toed shoes or running shoes. Jogging shoes with stripes or logos on them are not permitted.  Shoes may have a cushioned sole but must be solid white. Polished leather shoes are also suitable. Any hairstyle is permitted provided it is neat and clean, and not in a style that may hinder a student's performance, cause the patient discomfort or impair proper infection control. Long hair should be tied back in clinical and laboratory areas. Beards are permitted; however, if a full beard is not worn, then the student must be clean-shaven except for a moustache or goatee. Nametags are to be worn in all labs and clinics. No gum chewing is allowed. Further details are listed in the clinic manual that is given to each student.

Health protection requirements

Prior to their first Registration in the Faculty, all accepted applicants will be required to provide documentary proof of a current Tuberculin Test and/or negative chest x-ray, as well as current immunization against Rubella, Tetanus, Polio and Hepatitis B. As a condition of enrolment in the program students are expected to comply with these requirements as detailed in the instructions included in the offer of admission.

As well, each year all returning students must submit a current Tuberculin Test Report prior to registration.

Under certain circumstances, the Faculty may have a duty to report disease, and in the case of a communicable disease, a Medical Officer of Health may be empowered to make an order requiring a student to isolate him/herself in such a manner as not to expose another person to infection. An order of this kind would seriously disrupt the student's program of study.

Participation in Laboratory Testing

At various stages of the teaching programs there are occasions when biochemical, physiological or pharmacological observations are made by students on themselves or on fellow-students. These exercises include some diagnostic or immunization procedures in common use. Unless some valid reason exists, students are expected to participate in such exercises.

If any investigative work involving student participation does not form part of the teaching programs, participation is entirely voluntary.


Personal Property

Students are required to report promptly at the Student Services Office, the loss or discovery of any articles in or about the Faculty buildings. Students should take advantage of locker facilities available. However, the Faculty will not accept any responsibility whatever for books, instruments, clothing, equipment or personal belongings lost on or removed from the Faculty.


STUDENT RECORDS Personal information

Personal information provided at the time of admission is verified and brought up to date at the time of

registration in subsequent sessions. This information is a vital part of the student's official University record and is used to issue transcripts, graduation information, diplomas and other official documents. The University is also required by law to collect certain information for the Federal and Provincial Governments, this is reported only in aggregate form and is considered confidential by the University.

Any change in the following must therefore be reported immediately to the Faculty Registrar or the Associate Dean, Graduate Education, as appropriate:

1. Legal name change with supporting documents

2. Permanent or home address and telephone number

3. Sessional address and telephone number

4. Social Insurance Number

5. Citizenship status in Canada

6. Marital status



For information on how to order a transcript please visit the Transcript Centre鈥檚 website: http://www.transcripts.utoronto.ca/.


Transfers and Withdrawals

A student who wishes to withdraw from the Faculty or to change his/her course or Division in the University should consult the Faculty Registrar or the Associate Dean, Graduate Education.


Student Indebtedness

The University's Policy on Academic Sanctions for Students who have Outstanding University Obligations supports the principle that academic sanctions should be applied by divisions of the University to students who are in debt to the University. The following is a list of recognized University obligations for students of the Faculty of Dentistry:


路       tuition fees


路       academic and other incidental fees


路       residence fees and other residence charges


路       library fines


路       Bookstore accounts


路       loans made by colleges, faculties or the University


路       Health Service accounts


路       unreturned or damaged instruments, materials and equipment


路       orders for the restitution, rectification or the payment of damages, fines, bonds for good behavior, and requirement of public service work imposed under the authority of the Code of Student Conduct.


The following academic sanctions will be imposed on students who have outstanding recognized

University obligations:


1. Official transcripts of record will not be issued.


2.  Registration will be refused to a continuing or returning student.


Please note that payments made by continuing or returning students shall be applied, firstly to out- standing University debts and secondly, to current fees.




A student has the right to petition on any matter affecting his/her academic standing;

he/she should consult the Faculty Registrar about the preparation and submission of his/her petition.

Petitions for consideration with regard to final or supplemental examinations on account of illness, or other causes beyond the student's control must be filed with the Faculty Registrar on or before the last day of the appropriate examination period. In the case of illness, a University of Toronto Medical Certificate should be filed with the petition. In the case of other causes, any relevant documentary evidence should be filed.

Undergraduate Course and Program Appeals


1.   Students may appeal to the Undergraduate Appeals Committee such decisions as have been made by a Standing Committee of Faculty Council or other academic entity of the Faculty.


2.   Structure:


(a) The Undergraduate Appeals Committee has been established as the formal structure within the Faculty for the hearing of appeals. Within the Faculty, the final decision on an appeal rests with this Committee which reports to Faculty Council for information.


(b) A subsequent right of appeal is to the Academic Appeals Committee of the Governing Council. Such appeals must be filed within ninety days of the communication in writing of the decision of the Faculty appeal.


(c) The Committee is composed of 5 members; 4 faculty members and one student who is not in the same class. The Faculty Secretary is a non-voting ex-officio member.   Its membership may be different for each appeal.


(d) For an appeal to be successful it must receive at least a majority of the votes of the voting

Committee members. (Tie votes indicate the failure of the appeal.)


3.  Procedures:


(a) If an appeal is contemplated, the student should consult the Faculty Registrar about the preparation and submission of the appeal.


(b) An appeal to the Undergraduate Appeals Committee must be filed with the secretary of the Committee (secretary to the Dean) within 14 days of the communication of the decision that is being appealed. The appeal shall: i) be in writing; ii) state the nature and grounds for the appeal, iii) be accompanied by any documents that will be used in support of the appeal and iv) indicate if the Appellant will be represented by counsel. Any further documents to be filed at the hearing must, at the latest, be furnished to the Committee two weeks before the hearing.


(c) Except in unusual circumstances, the appeal must be preceded by a submission of a petition to the appropriate Standing Committee of the Faculty (see 1 above). In the absence of a petition, permission to submit an appeal may be granted nonetheless by the Appeals Committee at the hearing of the appeal.

In such a case, the reason(s) for the failure to submit a petition must be stated in the appeal and must be considered justified by the Committee in order for the appeal to proceed.


(d) A date, time and place will be set for the appeal to be heard and the Appellant will be notified as well as provided with any available information about the general format and procedures of the Committee.


(e) Students have the right to appear before the Undergraduate Appeals Committee, with or without legal counsel. If students intend to be accompanied by counsel this must be communicated at the time of submission of the appeal. If the Appellant, legal counsel or representatives of the Faculty do not attend the meeting, the Committee may proceed in their absence.

 (f) Student have the right to call evidence and present arguments in person and/or through legal counsel.


(g) The Undergraduate Appeals Committee鈥檚 written decision, together with a concise but complete statement of the reasons for the decision, will be sent to the appellant.


Appeals regarding School of Graduate Studies Courses and Programs


Graduate students may dispute substantive or procedural academic matters, including grades, evaluation of comprehensive examinations and other program requirements; decisions about the student鈥檚 continuation in any program or concerning any other decision with respect to the application of academic regulations and requirements to a student.


In the case of dispute, students must first attempt to resolve the matter with the Instructor or other person whose ruling is in question. Should the matter not be resolved with the Instructor, and should the student wish to pursue the matter, the student must discuss the matter with the Graduate Coordinator or Associate Dean of Graduate Education.


Should such discussions fail to resolve the matter, the student may make a formal appeal in writing to the Graduate Department Academic Appeals Committee (GDAAC). The student must complete a Notice of Appeal to the GDAAC; a copy of this Notice is available from the Graduate Coordinator or Associate Dean, Graduate Education. This form must be completed and delivered to the Associate Dean of Graduate Education or the Chair of GDAAC within the specified timeline of 8 weeks from the date of the decision under appeal. The Chair of the Committee will determine, at his or her sole discretion, whether the appeal will proceed by way of an oral hearing and/or written submissions. In either case, the conclusion of the hearing and/or review of the written submissions, the GDAAC will make a recommendation to the Associate Dean of Graduate Education regarding the merits of the appeal.  The Associate Dean of Graduate Education will then render the Department-level appeal decision.


The student may appeal the decision of the Associate Dean, Graduate Education by filing a Notice of Appeal to the SGS Graduate Academic Appeals Board (GAAB) within 8 weeks of the decision of the Associate Dean of Graduate Education.


This policy appears in the SGS General Regulations section of the 2019-20 edition of the SGS Calendar.




As members of the University of Toronto community, students assume certain responsibilities and are guaranteed certain rights and freedoms.

The University has several policies that are approved by the Governing Council and which apply to all students. Each student must become familiar with the policies. The University will assume that he or she has done so. The rules and regulations of the Faculty are listed in this calendar. In applying to the

Faculty, the student assumes certain responsibilities to the University and the Faculty and, if admitted and registered, shall be subject to all rules, regulations and policies cited in the calendar, as amended from time to time.

All University policies can be found at:  http://www.governingcouncil.utoronto.ca/policies

Those which are of particular importance to students in the Faculty of Dentistry are:


Policy on Access to Student Academic Records


Code of Behaviour on Academic Matters


Code of Student Conduct


Standards of Professional Practice Behaviour for all Health Professional Students


Policy on Official Correspondence with Students


Policy on Academic Sanctions for students who have Outstanding University Obligations


Provosts Memorandum on Conflict of Interest and Close Personal Relations


More information about students鈥 rights and responsibilities can be found at: